Workplace investigator · BC, Alberta & Ontario

Independent workplace investigations into bullying and harassment.

Clear, objective and trauma-informed workplace investigations across British Columbia, Alberta and Ontario, and for remote workplaces.

We help organizations restore fair, safe and compliant workplaces. We investigate complaints of bullying, harassment and workplace misconduct, including complaints that involve disability, mental health, medical leave, and boards and executives. Our findings of fact help employers meet their obligations under provincial occupational health and safety legislation and support legal counsel in complex matters.

For small organizations and nonprofits with no HR team, or no one independent enough to handle the complaint. Retained by employers, boards and legal counsel.

20+ years in diverse and complex workplaces · Workplace Investigations Certificate, Rubin Thomlinson · Trauma-informed practice · Mental Health First Aid · Employment law coursework, Queen's and SFU · Credibility assessed under Faryna v. Chorny, not demeanour
Something has happened

You need an independent workplace investigator.

A complaint has been filed, the person named is an owner, executive director or senior leader, or there is no one inside who can handle it credibly. The record needs to hold up to legal, regulatory and board review.

Workplace investigation services.

Independent workplace investigations into bullying and harassment come first. Every engagement is quoted in writing before any work begins.

01

Independent Workplace Investigations

When a formal complaint is made, employers have a legal duty to respond, and in many cases to investigate. We conduct fair, balanced and trauma-informed interviews, assess the evidence against the organization's policies and the regulatory frameworks that apply, and deliver a clear Investigation Report so leadership can make informed decisions. For small organizations and nonprofits with no HR function, complaints about an owner or executive director, and any process that has to hold up to WorkSafeBC, a human rights tribunal or a court.

Hourly from $245 to $325, plus applicable taxes, against a written estimate
How investigations work →
02

Disability, Mental Health & Neurodiversity Investigations

Workplace investigations where a party is on a mental health leave, is neurodivergent, or links the conduct to a disability. Participant accommodations are built in and documented, so the record shows the process was fair to the people it was run with.

Same rates · Accommodations documented in the file
How these investigations run → Accommodations →
03

Preliminary Review and Assessment

For a complaint that needs an independent person on it but may not need a full workplace investigation. The allegations are set out, assessed against the regulatory frameworks that apply, and you get a written recommendation. No interviews, no findings against anyone.

$2,950 flat fee, plus applicable taxes
How it works →
04

Workplace Culture Assessments

Proactive assessments that surface interpersonal friction, communication breakdowns or unaddressed conflict before it escalates into a formal complaint, a grievance or a constructive dismissal claim.

Quoted in a written proposal
Book a discovery call →
05

Workplace Investigations for Employment Counsel

An independent investigator employment lawyers can hand a file to, retained directly or through counsel. Terms of reference are agreed before any interview, and the report has a summary written for the reader who only reads the summary.

Same rates
For counsel →
How we work

Our approach: fair, focused and transparent.

We are not a private security or surveillance firm. We investigate workplace bullying and harassment, including complaints that involve disability, mental health, medical leave, and boards and executives.

Trauma-informed and neutral

We treat every party with dignity and respect, and every party has a full opportunity to respond. Our trauma-informed approach →

Fact-based and objective

Our reports set out clear findings grounded in the organization's policies and the evidence.

Built on the regulatory frameworks

Designed to meet employer obligations under WorkSafeBC's bullying and harassment policies, Alberta's Occupational Health and Safety Code (Part 27) and Ontario's Occupational Health and Safety Act, as well as the human rights legislation in each province.

Workplace investigation fees and rates.

Scope varies by organization size and complexity. These are real starting numbers, not a range designed to make you call and find out. Every engagement is quoted in writing before any work begins.

Preliminary Review and Assessment A workplace complaint assessed on the written record. No interviews, no findings. Tells you whether a full investigation is warranted. How it works
$2,950 flat fee, plus applicable taxes
Workplace Investigations Billed hourly against a written estimate: $325 for corporate clients, $275 for small to medium-sized businesses, and $245 for non-profits and registered charities, plus applicable taxes. A full investigation usually costs between $7,500 and $35,000. All fees and deposits
From $245 / hour

Not sure which you need? That is a fine place to start. Most engagements begin with a free 30-minute call to understand the situation and scope the work. Reaching out does not create a record or an obligation.

Book a discovery call

References

What clients say.

Rachel handled the HR side of Unity's acquisition of Ziva, no small feat, with great judgment and a steady hand. She built real structure where we were lacking and made sure the team felt supported throughout. If you are navigating a transition or managing growth, Rachel is a solid choice. James Jacob · Co-founder & CEO, Ziva Dynamics

Writing on workplace investigations.

Practical writing on workplace investigations, procedural fairness and handling complaints. Written for boards, executive directors, owners and the counsel who advise them.

All writing

About

Rachel Maxcy, workplace investigator

Vancouver, BC · LinkedIn

Rachel Maxcy, independent workplace investigator in Vancouver, BC

Over 20 years working with diverse and complex workplaces across the private, public, healthcare and nonprofit sectors. More than fifteen of those years were in human resources and labour relations, the past six focused on employee relations and complex investigations. The work has covered recruitment, policy, disability case management, mergers and acquisitions, restructuring and senior HR partnership at enterprise technology companies.

Trained in trauma-informed practice and in working with neurodivergent people, including work on SAP's Autism at Work launch in Vancouver and the customized employment pilot that introduced the model to BC through Open Door Group. Complaints involving disability, mental health or neurodiversity are where that background matters most. How those investigations run →

This practice fills the gap where organizations make avoidable mistakes because no one asked the hard questions early enough.

Rachel grew up in Salmon Arm, BC, and now lives in Vancouver with her partner and their teenager. She has worked in Toronto and Vancouver, starting her career in marketing. She later went back to school to study photography and film, moved into project and change management, and landed in HR more or less by accident.

Along the way she has worked in healthy workplaces and in toxic ones, and she knows from the inside what a complaint can do to the people around it. No workplace is perfect, and humans are messy, but with insight and empathy they can change.

Outside of work, Rachel weaves, writes daily and reads widely. A lifelong learner and former marathon runner, she is currently pursuing a Master of Laws. She brings her Quaker practice and its values of integrity and equality to how she approaches the work.

Experience

Most recently Senior HR Partner at Unity (Americas), with a focus on employee relations, investigations and compliance.

Education

Bachelor of Human Resources and Labour Relations (BHRLR) with Distinction, Athabasca University. Marketing Management Diploma, Douglas College. Disability studies.

Credentials and training

Workplace Investigations Certificate, Rubin Thomlinson (2024)

Introduction to Private Investigation, British Columbia, Professional Security Knowledge Network, developed by the Professional Investigators' Association of British Columbia (2025)

Trauma Informed Practice Micro-Credential, Coast Mountain College (2024)

HR Management Certificate, Simon Fraser University, including Employment Law (2024)

Certificate in Intercultural Communication and Global Citizenship, Mount Allison University (2023)

Constitutional Law and Employment Law, Queen's University (2023)

Project Management, University of British Columbia (2023)

Customized Employment training, Douglas College, through the Community Living British Columbia pilot project (2012)

Leadership Development, Thompson Rivers University (2011)

Method

The process is built around the people in it, with the same fairness for complainants, respondents and witnesses. Every party hears the substance of the allegations, has a full opportunity to respond, and is asked what they need to take part, with accommodations provided where needed. Interviews are trauma-informed, which shapes how the process runs but not how the evidence is weighed. Credibility is tested against the rest of the evidence and what is most likely to have happened, never on demeanour alone, following the long-standing test in Faryna v. Chorny. Findings are made on a balance of probabilities.

Jurisdictions

British Columbia, Alberta and Ontario, and for remote workplaces.

Dealing with a workplace complaint?

A brief, no-obligation call to understand the situation, scope the work, and confirm fit. Confidential. Reaching out does not create a record or an obligation.